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HOW TO APPLY

Submit Your Application In Person

Important: If a completed and signed TT Services Consent Form is not included with your application or passport submission, we will NOT be able to assist you and your application will be pending until the TT Services Consent Form is completed and submitted. We will attempt to contact you three times over ten business days to obtain the TT Services Consent Form, however if it is not received after these attempts your submission will be returned to you.

Effective 03 November 2018, prior appointment is mandatory for Biometric Enrolment at the Canada Visa Application Centre (CVAC) in Venezuela. Depending on your nationality, you may already need to give biometrics.

Since July 31, 2018 – applicants from Europe, Middle East and Africa

Starting December 31, 2018 – applicants from Asia, Asia Pacific and the Americas

To find out if you need to give biometrics, please visit http://www.cic.gc.ca/english/visit/biometrics.asp

Please note that appointments are mandatory in order to enroll biometrics at the Visa Application Centre. A planned visit with a preferred time slot at the Visa Application Centre guarantees prompt service thus eliminating longer waiting time resulting in inconvenience.

Applicants requesting emergency appointments for the purpose of biometric collection may do so provided suitable proof of the emergency is presented at the time of the appointment. Suitable proof may include a note or other documentation from an official. Please note that this proof only needs to be presented and will not be collected by the VAC, and that this will provide an emergency biometric appointment but not affect IRCC’s processing time for the application. For any further information or questions, the Contact Centre is able to assist with any inquiries.

Please click here to Schedule an Appointment

Please note, for the sole purpose of scheduling appointment TT Services will collect Personal Information from you. A consent form to this regard will be required.

Temporary resident visa, study and work permit applicants only need to give biometrics once every 10 years; and those who already provided biometrics also benefit from this initiative;

  • Temporary resident visa, study and work permit applicants only need to submit biometrics once every 10 years.
  • However, permanent residence applicants will need to submit biometrics with each application.
  • If you have applied for a temporary resident visa, study or work permit in the past and are unsure if or when biometrics have been provided, Please refer to the IRCC website (Canada.gc.ca/biometrics), and “Find out if your biometrics are still valid
  • Refer to the IRCC website for a list of countries that requires visa for temporary residents: https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/entry-requirements-country.html
  • For the purposes of biometric collection, nationality is based on the nationality you have declared in question number 6 (*Citizenship) on the IRCC application form.
  • It is advised that you keep your hands henna-free at the time of your Biometric Appointment to ensure unimpeded biometric enrollment. Non-compliant applicants will be asked to visit the Visa Application Centre with a fresh appointment after 30 calendar days. Kindly adhere to this requirement to avoid delays and multiple visits to the centre

Two ways of submitting visa application to Canada

Paper Application

Step 1 :

Read the complete information on visa/permit requirements on IRCC website and download the appropriate application forms and checklist relevant to the purpose of your visit. Please refer to the “Prepare Your Application” page to obtain details on visas/permits.

Step 2 :

Fill out the application form electronically. Completed Forms (including the barcoded sheets) are to be printed on a white, bond quality, non-glossy paper, using a laser printer.

Please ensure that the 2D barcode is printed clearly and on high quality paper. Downloaded and hand-written forms will not be accepted.

If you are unable to complete a paper application and require assistance to do so, you can avail VFS Global’s chargeable Assisted Service – Paper Application at the Visa Application Centre. Service is available for both biometric and non-biometric applicants.

You will be required to complete a Visa Application Centre consent form for Assisted Service – Paper Application.

Using the centre’s self-service workstation, the staff will provide assistance in filling out the paper application form by transcribing your responses and entering the data accordingly. Applicants are requested to check the accuracy of the transcribed data before signing the application form.

If you prefer to fill out the form at the Visa Application Centre, our self-service workstation is available at an hourly charge.

Please visit the Additional Service page for more information.

Step 3 :

Complete supporting documents as per the IRCC document checklist relevant to the visa category

If you are unable to provide all the supporting documents as mentioned in the official IRCC document checklist, you are required to fill out and sign a waiver form and attach it with your application. Please note, failure to provide the requested documents as stated in the IRCC document checklist may result in additional delays or refusal of your application for a visa, permit or travel document.

Read the Privacy Policy, fill out the TT Services Consent Form and attach it with your application.

Important: If a completed and signed TT Services consent form is not included with the application, we will NOT be able to assist you, and your application will be returned.

Step 4 :

Pay the Government of Canada Fee and biometric fee (if required) as per instructions on the IRCC website Pay your fees.

Please note that when submitting application via the Canada Visa Application Centre, in person or by mail, visa fees must be paid in addition to Canada Visa Application Centre service charge.

*fee mentioned is to be paid for each applicant separately.

Step 5 :

If you are NOT REQUIRED to submit biometrics, visit your local Canada Visa Application Centre along with your passport, photographs, completed forms, the Government of Canada Fee, and all the supporting documents prelisted in the IRCC document checklist. Applicable Visa Application Centre service charges for package transmission and Assisted Service – Paper Application will be charged to you at the time of the application submission.

If you are REQUIRED to submit biometrics, prior appointment is mandatory for biometric enrolment.

Please note that appointments are mandatory in order to enrol biometrics at the Visa Application Centre. A planned visit with a preferred time slot at the Visa Application Centre guarantees prompt service thus eliminating longer waiting time resulting in inconvenience.

Important Note: If you need to give your biometrics, the biometric fee of CAD85 covers the Canada Visa Application Centre service charge for Package Transmission. Charges for additional services are not included

Step 6 :

On your appointment date (if applicable), please arrive at the Visa Application Centre with the appointment letter 15 minutes prior to the scheduled time.

Please bring your completed and printed application forms, supporting documents, Government of Canada fee payment receipt, original passport and two copies of the passport bio data page.

If you are not required to submit biometrics, please visit the Visa Application Centre during business hours.

Once you are at the Canada Visa Application Centre, your application and biometric (if applicable) will be collected. Pay the applicable Visa Application Centre service charges and obtain a receipt. This receipt contains your unique tracking number which you will need to track the progress of your application online.

Important Note: If you need to provide biometrics, your CAD85 biometric fee covers the Canada Visa Application Centre service charge for application handling.

E-Application

Important Note:

Effective 03 November 2018, prior appointment is mandatory for Biometric Enrolment at the Canada Visa Application Centre (CVAC) in Venezuela. Depending on your nationality, you may already need to give biometrics.

Since July 31, 2018 – applicants from Europe, Middle East and Africa

Starting December 31, 2018 – applicants from Asia, Asia Pacific and the Americas

To find out if you need to give biometrics, please visit http://www.cic.gc.ca/english/visit/biometrics.asp

Please note that appointments are mandatory in order to enroll biometrics at the Visa Application Centre. A planned visit with a preferred time slot at the Visa Application Centre guarantees prompt service thus eliminating longer waiting time resulting in inconvenience.

Applicants requesting emergency appointments for the purpose of biometric collection may do so provided suitable proof of the emergency is presented at the time of the appointment. Suitable proof may include a note or other documentation from an official. Please note that this proof only needs to be presented and will not be collected by the VAC, and that this will provide an emergency biometric appointment but not affect IRCC’s processing time for the application. For any further information or questions, the Contact Centre is able to assist with any inquiries.

Please click here to Schedule an Appointment

It is advised that you keep your hands henna-free at the time of your Biometric Appointment to ensure unimpeded biometric enrollment. Non-compliant applicants will be asked to visit the Visa Application Centre with a fresh appointment after 30 calendar days. Kindly adhere to this requirement to avoid delays and multiple visits to the centre

Step 1:

Complete instructions on how to submit a visa application via E-Application can be found on the IRCC website “Apply Online”.

Applicants who are REQUIRED to submit biometrics after successfully submitting an E-Application will receive a notification in a form of a Biometric Instruction Letter (BIL). Upon receipt of the BIL, you will be required to visit the Visa Application Centre to submit biometrics.

Step 2:

If you are REQUIRED to submit biometrics, prior appointment is mandatory for biometric enrolment.

Once an appointment is scheduled, an appointment letter will be generated along with a reference number.

The appointment letter will provide details of the date, time and location of the appointment, along with other relevant information regarding security at the centre, additional services, etc.

If you are NOT REQUIRED to submit biometrics, please wait for a decision of your application and check your MyCIC account for further instructions.

Step 3:

On the date of your appointment (if applicable) please arrive at the centre 15 minutes prior to your appointed time.

Please bring your original passport, appointment letter, and Biometric Instruction Letter.

Upon completion of biometric enrolment, you will be provided a receipt confirming

Step 4:

Once a decision has been taken on your visa application, you will be notified via email to submit your passport through a Passport Request Letter. If you are unsure of emails from IRCC getting delivered to you, please check your my CIC account periodically for updates.

Upon receipt of the Passport Request Letter, please submit your original passport, along with the Passport Request Letter, at the Visa Application Centre.

For complete guidance on how to submit your passport and other documents, please click here.

Mail Your Application

Important: If a completed and signed TT Services Consent Form is not included with your application or passport submission, we will NOT be able to assist you and your application will be pending until the TT Services Consent Form is completed and submitted. We will attempt to contact you three times over ten business days to obtain the TT Services Consent Form, however if it is not received after these attempts your submission will be returned to you.

Read the complete information on visa/permit requirements on the IRCC website and download the application form and checklist relevant to the purpose of your visit. Please refer to the “VISA TYPES” page to obtain details on visa/permit categories.

Important Note:

Effective 03 November 2018, prior appointment is mandatory for Biometric Enrolment at the Canada Visa Application Centre (CVAC) in Venezuela. Depending on your nationality, you may already need to give biometrics.

Since July 31, 2018 – applicants from Europe, Middle East and Africa

Starting December 31, 2018 – applicants from Asia, Asia Pacific and the Americas

To find out if you need to give biometrics, please visit http://www.cic.gc.ca/english/visit/biometrics.asp

Please note that appointments are mandatory in order to enroll biometrics at the Visa Application Centre. A planned visit with a preferred time slot at the Visa Application Centre guarantees prompt service thus eliminating longer waiting time resulting in inconvenience.

If you opt to Mail-In your application, please ensure that the Application package includes:

  1. Completed applicable forms
  2. Checklist
  3. Supporting documents and a copy of the passport bio data page
  4. Proof of payment for Government of Canada Fee and biometric fee (if required)
  5. 5. Visa Application Centre service charge(s) in the form of bank deposit
  6. It is advised that you keep your hands henna-free at the time of your Biometric Appointment to ensure unimpeded biometric enrollment. Non-compliant applicants will be asked to visit the Visa Application Centre with a fresh appointment after 30 calendar days. Kindly adhere to this requirement to avoid delays and multiple visits to the centre.
  7. If you are mailing in your application package to a Visa Application Centre, please use the biometric validity tool to check if you are required to enroll biometrics at a VAC (Click here ).
  8. Once you receive a notification to enroll biometrics, please ensure you schedule and appear for an appointment within 10 working days at the same VAC where you have mailed your application

Step 1 :

Read the complete information on visa/permit requirements on IRCC website and download the application form and checklist relevant to the purpose of your visit. Please refer to the “Prepare Your Application” page to obtain details on visas/permits.

Step 2 :

Fill out the application form electronically. Completed forms (including the barcoded sheets) are to be printed on a white non-glossy quality bond paper using a laser jet printer. Please ensure that 2D barcode is clearly printed and on high quality paper. Downloaded and hand-written forms will not be accepted.

Complete supporting documents as per the IRCC document checklist relevant to your visa category.

If you are unable to provide all the supporting documents as mentioned in the official IRCC document checklist, you are required to fill out and sign a waiver form and attach it with your application. Please note, failure to provide the requested documents as stated in the IRCC document checklist may result in additional delays or refusal of your application for a visa, permit or travel document.

It is recommended that you provide supporting documents as listed on the official IRCC document checklist, failure to do so may result in additional delays or refusal of your Visa, Permit, or Travel Document application.

If you are unable to provide all the supporting documents as mentioned in the checklist, you are required to fill out and sign the waiver form and attach it to your application.

Step 3 :

Read the privacy policy, fill out the TTS Consent Form and attach it with your application form.

IMPORTANT: If a completed and signed VFS consent form is not included with the application, we will NOT be able to assist you, and your application will be returned to you.

Step 4 :

Pay the Government of Canada and biometric fees (if required) as instructed on the IRCC website Pay your fees.

IMPORTANT: If your application is received without the correct payment for visa fees, we will NOT be able to assist you and your application will be returned to you.

*fee mentioned is to be paid for each applicant separately.

Step 5 :

Pay required VFS Service Charge fees, and any fees for additional Canada Visa Application Centre services, as per the Service Charge Schedule provided on the Canada Visa Application Centre Website.

Bank branch (Banco Provincial) to pay fees towards the application processing and return courier charges in VFS bank account number - 0108 0020 06 0100164085 with the beneficiary’s name: VF SERVICES VENEZUELA, C.A. RIF: J-40239385-7

IMPORTANT: If your application is received without the correct payment for Service Charge fees, we will NOT be able to assist you and your application will be returned to you.

Step 6 :

Arrange forms and documents according to the IRCC checklist.

Step 7 :

Complete and sign the Canada Visa Application Centre Mail-in Application Checklist, make sure you include it along with the application(s).

Step 8 :

Decide how you want your documents to be returned to you.

Document collection or delivery after processing of your application by the Canadian Visa Office:

  1. If you have opted for collection of your documents in person or through an authorized representative, you will receive an email notification advising you to collect your documents from the Canada Visa Application Centre.
  2. If you have opted for return of documents through the Visa Application Centre courier service or through a self-addressed prepaid envelope, the Canada Visa Application Centre shall courier the documents upon receipt from the Canadian Visa Office.

Step 9 :

Mail in / courier your completed and signed application forms and checklists, along with your passport, photographs, Bank payment receipts (Visa Fee, Service Fee and Courier Charges) in a sealed envelope to:

Canada Visa Application Centre
VF SERVICIOSS VENEZUELA, C.A
Centro Comercial San Ignacio,
Nivel Terraza, Local T-30, Urb. La Castellana,
Caracas – 1060, Venezuela

Step 10 :

Track your application by using the tracking tool of the service provider you have used to know if your visa application has been delivered to visa application centre or not.

Step 11 :

Wait to receive an email notification from the visa application centre to know about your application tracking ID ( in case your application is complete ) or email notification highlighting deficiencies in application ( in case application is incomplete). You should expect to receive a tracking ID within two working days from the date the application is received at the visa application centre.

You can also opt for the SMS service to receive regular updates. If you want to avail the SMS service then please deposit the respective charge in addition to the service fee and courier return fee in the TT Service bank account.

Step 12 :

If you don’t receive any tracking email ID or information on your application within 2 working days then please write to.

While writing – please do ensure you provide the following information

  • Your full Name
  • Contact details
  • Airway bill number/ consignment number
  • Date of dispatch of your application

Note: In case your application is not complete then visa application centre will send you an email with details of deficiency (s) in your application. Please ensure you provide all the necessary documents to visa application centre within 3 working days from the date an email is sent by the visa application centre. Canada visa application centre will return your application in case you don’t furnish requisite documents in time i.e. 3 working days.

Process at the Canada Visa Application Centre for Mail-in applications

  • On receipt of the Mail-in application at the Canada Visa Application Centre (CVAC), the application will be recorded on the VFS Global portal, and a tracking and reference number will be generated for the application.
  • An auto-email will be triggered, providing a reference and tracking number for the application, or for insufficiency in the application pack, if any. If no email address is provided, you will be contacted via the phone number provided.
  • Please note that appointments are mandatory in order to enroll biometrics at the Visa Application Centre. A planned visit with a preferred time slot at the Visa Application Centre guarantees prompt service thus eliminating longer waiting time resulting in inconvenience. You can schedule an appointment here.

  • Once an appointment is scheduled, an appointment letter will be generated along with a reference number.
  • Incomplete or deficient applications will be kept pending, and you will need to submit the missing details/documents within 10 working days. If you fail to complete the application within 10 days, the application package will be returned

If the deficiency pertains to an incorrect application form or details therein, you will have the option to send a correct and completed application form, or avail the additional service at the Visa Application Centre for Assisted Service – Paper Application, or complete the form using the self-service workstation.

For complete details please check Additional Services offered at the Visa Application Centre.

If the deficiency pertains to Government of Canada fee payment or biometrics fee (if applicable) you have the option to mail-in the correct Government of Canada fee and biometrics fee confirmation receipt generated from the IRCC payment portal to the Visa Application Centre

If the deficiency pertains to Canada Visa Application Centre service charges and additional Service charges, you will have the option to mail-in the correct fee payment in the form of a bank deposit, or pay the fee by debit card at the Visa Application Centre at the time of the biometrics appointment.

If biometrics is not required, you can either visit the centre or mail-in the Visa Application Centre fee payment in the form of a bank deposit.

For complete instructions on how to pay the Visa Application Centre service charge, please check Service and Service Charge Schedule

SUBMIT PASSPORT AND OTHER DOCUMENTS

Important: If a completed and signed TT Services Consent Form is not included with your application or passport submission, we will NOT be able to assist you and your application will be pending until the TT Services Consent Form is completed and submitted. We will attempt to contact you three times over ten business days to obtain the TT Services Consent Form, however if it is not received after these attempts your submission will be returned to you.

If you have received a notification from the Government of Canada requesting for your passport, you have either :

  1. Applied online as E-Application or;
  2. You are a Permanent Resident applicant whose application has been finalized and now requires the passport to be submitted

Your passport, along with the passport request letter, may be submitted through the Canada Visa Application Centre of your choice.

Please note that there will be a service charge for the above services. The details can be obtained here.

You can submit your passport:

  • In person – Bring your original passport, along with the passport request letter, to the Visa Application Centre (VAC). Submitting your passport at the Visa Application Centre entails a service charge of package transmission fee.
  • Through an authorized representative Send in your original passport, along with the pre-printed passport request letter and a duly filled TT Services Consent Form for the authorized representative, to the Visa Application Centre. Submitting your passport at the Visa Application Centre entails a service charge of package transmission fee.
  • Mail-in Send your passport, along with the passport request letter, to the Visa Application Centre. Submitting your passport at the Visa Application Centre entails a service charge of package transmission fee. This should be paid in the form of a bank deposit. Please note courier service fee for return of passport is separate from package transmission fee.
  • For complete details on Visa Application Centre service charges please check Service and Service Charge Schedule

Important Note:

In the case of a Permanent Resident applicant whose application has been finalized and who has been instructed to submit his/her passport, a photograph as per required specifications, and a completed Appendix B might be requested as well. Please check the instructions sent to you for complete information and guidance. Submitting your passport at the Visa Application Centre entails a service charge of package transmission fee.

Please click here for photograph specification as required by IRCC.

Upon completion of the passport submission process you will be provided a receipt in the form of an Invoice-cum-Receipt (ICR), indicating the total amount paid based on additional services availed at the Visa Application Centre. ICR will likewise contain the application reference number and tracking number which can be used to track the application online

In the case of Mail-in passports, ICR will be inserted in the return decision envelope.

Upon return of the passport from the Canada Visa Office to the Visa Application Centre, applicant may either:

  • Collect the passport in person at the Canada Visa Application Centre. Bring a valid ID and the receipt issued at the Canada Visa Application Centre at the time of submission.
  • Authorize someone on your behalf to collect the passport. To do so please complete the TT Services Consent Form and ensure that the authorized person brings along valid government issued identification for him/herself and the applicant, along with the receipt issued at the Canada Visa Application Centre at the time of submission.
  • Have your passport delivered to your preferred location. Please check Additional Services offered at the Visa Application Centre for applicant convenience.