HOW TO APPLY

Submit Your Application In-Person

Step 1 :

Read complete information on the visa/permit requirements on the IRCC website and download the appropriate application forms and checklist relevant to the purpose of your visit. Please refer to the Prepare Your Application page to obtain details on visas/permits.

As of 4 September 2013, you may need to give your biometrics (fingerprints and photograph) when applying for a visitor visa, study permit or work permit. Find out if you need to give your biometrics.

Step 2 :

Fill out the application form and other relevant documents electronically and print.

Forms (including the barcoded sheets) are to be printed on a white, bond quality, non-glossy paper, using a laser printer.

If you are unable to provide all the supporting documents as mentioned in the official IRCC document checklist, you are required to fill out and sign the waiver form and attach it with your application form.

Failure to provide a completed and signed waiver form may result in additional delays or refusal of your application for a visa, permit or travel document.

Step 3 :

Read the attached privacy policy fill out the VFS Consent Form.pdf and attach it with your application form.

IMPORTANT : If a completed and signed consent form in not included with the application, we will NOT be able to assist you, and your application will be returned to you. .

Step 4 :

Pay visa fees and biometric fee, if required, as per instructions in the Pay your fees

Please note that when submitting application via the CVAC, in person or by mail, visa fees must be paid in addition to CVAC (VFS Global) service charge.

Step 5 :

Visit your local Canada Visa Application Centre (CVAC), make sure you bring your passport, photographs, completed forms and all supporting documents as per checklist and IRCC fee instrument and payment instructions. Applicable service charges will be levied. Please ensure you bring an accepted method of payment.

Important Note: If you need to give your biometrics, the CVAC will collect your biometrics at the same time you submit your application. DO NOTsubmit your application by mail to this CVAC.

Step 6 :

Once you are at CVAC, pay the service charges, hand your complete application and obtain a receipt. This receipt contains your unique tracking number which you will need to track the progress of your application online.

Important Note: If you need to provide biometrics, your $85 CAD biometric fee covers the CVAC service charge for application handling.

Mail Your Application

As of 4 September 2013, you may need to give your biometrics (fingerprints and photograph) when applying for a visitor visa, study permit or work permit. Find out if you need to give your biometrics.

Important Note: If you need to give your biometrics, DO NOT submit your application by mail to this CVAC. You must submit your application in person. The CVAC will collect your biometrics at the same time you submit your application.

Step 1 :

Review information on visitor visa, study permit or work permit requirements on the IRCC website and download appropriate application forms and checklists based on the purpose of your visit. Please refer to the Prepare Your Application page to obtain details on visas/permits.

Step 2 :

Fill out the application form and other relevant documents electronically and print.

Forms (including the barcoded sheets) are to be printed on a white, bond quality, non-glossy paper, using a laser printer.

If you are unable to provide all the supporting documents as mentioned in the official IRCC document checklist, you are required to fill out and sign the waiver form and attach it with your application form.

Failure to provide a completed and signed waiver form may result in additional delays or refusal of your application for a visa, permit or travel document.

Step 3 :

Read the attached privacy policy fill out the VFS Consent Form.pdf and attach it with your application form.

IMPORTANT : If a completed and signed consent form in not included with the application, we will NOT be able to assist you, and your application will be returned to you. .

Step 4 :

Pay visa fees as per instructions on the in Pay your fees
Important: If your application is received without the correct payment for visa fees, we will NOT be able to assist you and your application will be returned to you.

Step 5 :

Pay required CVAC Service Charge fees, and any fees for additional CVAC services, as per VFS Service Charge List provided on the CVAC Website.
Important: If your application is received without the correct payment for Service Charge fees, we will NOT be able to assist you and your application will be returned to you.

Please make a PAYMENT into our below bank account and use your passport number as reference:

Cash Deposits within South-Africa Telegraphic money transfers from outside South- Africa
Bank: Nedbank Bank: Standard Chartered
Account Name: VFS Visa Processing (SA) Pty Ltd Account Name: VFS Visa Processing (SA) (Pty) Ltd – Canada Operations
Account Number: 1049565797 Account Number: 001 880505 11
Branch Code: 198765. Branch Code: 73 00 20
  Account Address: 5th Floor, 4 Sandown Valley Crescent, Sandton, 2196
  Swift Code: SCBLZAJJ

Step 6 :

Arrange forms and documents according to the IRCC checklist.

Step 7 :

Complete and sign the CVAC Mail-in Application Checklist, make sure you include it along with the application(s).

Step 8 :

Decide how you want your documents to be returned to you.
Document collection or delivery after processing of your application by the Canadian Visa Office:

  1. If you have opted for collection of your documents in person or through an authorized representative, you will receive an email notification advising you to collect your documents from the CVAC.
  2. If you have opted for return of documents through courier, the CVAC shall courier the documents upon receipt from the Canadian Visa Office.

Step 9 :

Courier your completed and signed application forms and checklists, signed consent form, along with your passport, photographs, all required documents as per checklist and Bank Cheque/Online Payment for the Visa Fee for visa fee and proof of payment for the VFS Service Fees, return courier waybill to the Canada Visa Application Centre (CVAC), Address.

Canada Visa Application Centre,
Brooklyn Office Park,
1109 Jan Shoba (Former Duncan) Street,
Brooklyn, Pretoria.

Step 10 :

Track your delivery with the Courier Company used to submit your application(s) to the CVAC.

Step 11 :

You will receive an email notification containing your application tracking ID from the CVAC within 2 working days of receipt of your application.

Submit Your Passport

If you have received notification from the Government of Canada requesting your passport, your passport along with the request letter may be submitted through this Canada Visa Application Centre (CVAC).

Please note that there will be a Service Charge for the above services. Courier Charges where applicable are separate from the Service Charge applicable for Passport Transmission Services.

The details can be obtained here.

Once you receive notification from the Government of Canada requesting your passport:

With Your passport(s), make sure you include:

  1. The passport request letter you received from IRCC
  2. Any applicable Visa Application Centre (VAC) fees, such as Passport Transmission fees, Courier fees, etc
  3. Your Contact Information, including your email, phone number and return address
  4. The VAC consent forms

How to submit your passport:

You can submit the passport and your request letter:

  1. In person/ through an authorized representative at the CVAC. Or ;
  2. By courier to the CVAC address mentioned on the ‘Contact Us’ page.

To retrieve your passport, you have the choice of;

  1. Picking up the passport in person or through an authorized representative at the CVAC or;
  2. Requesting return of passport by courier or;
  3. Sending a prepaid self-addressed courier return along with your passport and request letter

The Passport Transmission Services offered by the CVACs will enable you to;

  1. Get your passport delivered to the CVO in a timely and safe manner.
  2. Track the status of your passport by using the Tracking tool on the CVAC website