HOW TO APPLY

Submit Your Application In-Person

Effective 31 July 2018, you may need to give your fingerprints and photos (biometrics) at a Visa Application Centre when you apply for a visitor visa, study or work permit, or permanent residence if you are a national of a country or territory in Europe, the Middle East or Africa, or if you are a national of a country that is already biometrics required. Visit Canada.gc.ca/biometrics to find out if you need to give your biometrics.

  • Temporary resident visa, study and work permit applicants only need to give biometrics once every 10 years; and those who already provided biometrics also benefit from this initiative;
  • However, permanent residence applicants will need to give biometrics with each application.
  • If you have applied for a temporary resident visa, study or work permit in the past and are unsure if or when biometrics have been provided, please refer to the IRCC website (Canada.gc.ca/biometrics), and “Find out if your biometrics are still valid
  • Refer to the IRCC website for a list of visa-required countries for temporary residents: https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/entry-requirements-country.html
  • For the purposes of biometric collection, nationality is based on the nationality you have declared in question number 6 (*Citizenship) on the IRCC application form.
  • ts who have submitted an application online to IRCC must present a Biometric Instruction Letter to enrol their biometrics. To find out more about biometrics visit the IRCC website.
  • Applicants applying in person at a VAC do not need to present a Biometric Instruction Letter.
  • Nationals from Europe, Africa and the Middle East and those who are already biometrics required from Asia and the Americas only need to provide biometrics once every 10 years for temporary resident visa, study or work permit applications. However these permanent resident applicants will need to give biometrics regardless of whether they gave biometrics in the past.
  • Canada Visa Application Centres will collect your biometrics at the same time you submit your application. DO NOT submit your application by mail.

Step 1 :

Read complete information on the visa/permit requirements on the IRCC website and download the appropriate application forms and checklist relevant to the purpose of your visit.

Find out if you need to give your biometrics.

Step 2 :

Fill out the application form and other relevant documents.

If you are unable to provide all the supporting documents as mentioned in the official IRCC document checklist, you are required to fill out and sign the waiver form and attach it with your application form.

Failure to provide a completed and signed waiver form may result in additional delays or refusal of your application for a visa, permit or travel document

Step 3 :

Read the attached privacy policy,fill out the VFS Consent Form.pdf and attach it with your application form.

IMPORTANT : If a completed and signed consent form is not included with the application, we will NOT be able to assist you, and your application will be returned to you.

Step 4 :

Pay visa fees and biometric fee, if required, as per instructions in the IRCC fee list.

Effective 15 September 2014, Canada Visa Application Centre in Ulaanbaatar will accept visa fees in CASH and in Mongolian Tugrugs only. Applicants will no longer have to pay the fee via Khan Bank in USD.

Step 5 :

Visit your local Canada Visa Application Centre (CVAC), make sure you bring your passport, photographs, completed forms and all supporting documents as per checklist and IRCC fee instrument. Applicable service charges will be levied.

Important Note: If you need to give your biometrics, the CVAC will collect your biometrics at the same time you submit your application. DO NOT submit your application by mail to this CVAC.

Step 6 :

When applying at CVAC, pay the service charges, submit complete application and obtain a receipt. This receipt contains a unique tracking number which is important as it is required to track the progress of your application online.

Important Note: If you need to provide biometrics, your 123,006 MNT biometric fee covers the CVAC service charge for application handling.

Mail Your Application

Effective 31 July 2018, you may need to give your fingerprints and photos (biometrics) at a Visa Application Centre when you apply for a visitor visa, study or work permit, or permanent residence if you are a national of a country or territory in Europe, the Middle East or Africa, or if you are a national of a country that is already biometrics required.  Visit Canada.gc.ca/biometrics to find out if you need to give your biometrics.

Important note: CVAC in Ulaanbaatar does not accept mail-in applications. All applicants must come in person to apply for their visas.

Find out if you need to give your biometrics.

Submit Your Passport

If you have received notification from the Government of Canada requesting your passport(s) along with the copy of passport request letter may be submitted through this Canada Visa Application Centre

With you passport(s), make sure you include:

  • The passport request letter you received from IRCC
  • Any applicable visa application centre (VAC) fees, such as passport transmission fees, courier fees, etc.
  • Your contact information, including your email, phone number and return address
  • The VAC consent forms
  • Sending a prepaid self-addressed courier return envelope along with your passport and request letter
  • Sending a prepaid self-addressed courier return envelope along with your passport and request letter Please note that there will be a Service Charge for the above services. The details can be obtained here.

The Passport Transmission Services offered by the CVACs will enable you to;

  1. Get your passport delivered to the CVO in a timely and safe manner.
  2. Track the status of your passport by using the Tracking tool on the CVAC website